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ROLE OUTLINE                                                                                       

The National Board of Osteopathic Medical Examiners (NBOME) is seeking a dynamic and experienced Administrative Assistant to support the Executive Departments’ general administrative needs. 

LOCATION: CONSHOHOCKEN OFFICE                                                                    DEPARTMENT: EXECUTIVE

RESPONSIBILITIES AND QUALIFICATIONS            

Responsibilities:

Administrative support of Executive Office, including but not limited to:

· Printing, filing, copying, faxing and mailing

· Front office presence; greeting visitors, guests, etc.

· Daily distribution of incoming mail

· Calendar support as requested by Executive Office members

· Office/suite inventories as assigned

· Conference room set-up/clean-up

· Logistical support for internal staff meetings

· Expense report management and processing

· Troubleshooting escalated Executive Office issues with Facilities and IT as applicable

Leadership and Governance Meeting support, including but not limited to:

· Technical support/logistics for onsite, virtual and hybrid meetings as assigned

· Board and Organizational committee meeting support

· Meeting materials, agendas, minutes, invites and follow up activities

Provide support for employee activities and good and welfare efforts, including but not limited to:

· Room set-up, catering, event supplies/materials, general communication

· Packaging and distribution of governance holiday gifts

· Preparation and distribution of governance birthday cards

· Facilitation of staff and governance life event acknowledgement (i.e. flowers, gifts, cards)

Qualifications:

· High School Diploma or equivalent

· Minimum 1 year experience in administrative support roles

· Strong time management and organizational skills

· Strong written and oral communication skills

· Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint

POSITION STATUS: FULL-TIME REGULAR NON-EXEMPT

To Apply:

Please submit a resume summarizing your qualifications to Human Resources by email at HRadmin@nbome.org. NBOME is an E-Verify participant. The NBOME is an Equal Opportunity Employer that complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities. Applicants must be legally eligible to work in the United States.